DTU Byg PhD School

Organization of the PhD education
The PhD School has the purpose of ensuring a high and homogeneous quality of the PhD education as well as the associated administrative process across the department. In the following the organization of the PhD school is outlined with a description of responsibilities and roles of the different actors. The organization of the PhD School is illustrated below.

Ph.d.-skole

Download organisation diagram as PDF here.

The PhD School is headed by the director of the department. The management is supported by a management board comprised by the head of the PhD School, a PhD coordinator and one PhD School representative from each section. The responsibilities and tasks coordinator are distributed as follows:  

The head of the PhD School has the overall responsibility for the PhD School, including:

  • the daily and strategic management of the PhD School, including manning and controlling
  • assessment and acceptance of PhD study plans, progress reports, extensions and final approvals of dissertations
  • any formal interaction between the DTU Byg PhD School and the DTU management. 

The PhD School coordinator: 

  • has the responsibility for the daily contact to the PhD students with respect to potential problems related to their study. In the case where problems of a character threatening for their study should occur the PhD coordinator shall involve the head of the PhD School
  • organizes and undertakes activities aiming to improve the PhD study environment at DTU Byg across the different sections (Intervision and FIST)
  • organizes and calls for biannual meeting in the PhD school management
  • organizes and prepares the annual DTU Byg PhD Information Day
  • establishes and maintains a DTU Byg library on PhD dissertations
  • overall responsible for the development and maintenance of the home-page of the PhD school. 

The PhD School representatives:  

  • are responsible for the coordination and information between the PhD School and the PhD students and advisors in their sections
  • identifies potential candidates in their section for the annual DTU PhD Student Award and the Idella Foundation Award
  • ensures that the quality of study plans, progress report and applications in connection with extensions attain a uniform high standard and are sent to the head of the PhD school in due time
  • acts as meeting leaders at the PhD defences in their sections.  

The PhD supervisors:  

  • undertakes the daily supervision of the PhD students and furthermore forms a social fix point for the PhD students
  • ensures that relevant reports and applications are forwarded to the PhD coordinator in due time and in the correct format
  • undertakes the overall planning of the PhD study and the formalities of the PhD defence, hereunder the nomination and approval of co-supervisors, the nomination and approval of external referees and the reservation of the time of the PhD coordinator for the defence.
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